Hello --
Civic Nation is looking to fill the position of Executive Assistant to the Executive Director to join the team. Please see below for more information.
Thanks,
Anita
Title: Executive Assistant to the Executive Director
Department: Covid-19 Trust Campaign
Status: Exempt
Reports to: Executive Director
Salary: $60,000 - $70,000
Civic Nation seeks an Executive Assistant to the Executive Director for a new public education and grassroots mobilization effort, the COVID-19 Vaccine Trust Campaign, which seeks to build trust in the COVID-19 vaccines and promote other behavioral changes to combat the pandemic. The effort will serve as a centralized hub to coordinate and disseminate messages and effective strategies through a broad coalition of trusted partners.
Reporting to the Executive Director, the Executive Assistant will be primarily responsible for supporting the Executive Director in all things scheduling, logistics, administration, and other special projects as required.
The ideal candidate for this position should be proactive, detail-oriented, an excellent project manager, a strong communicator, and should be passionate about community building, organizing and equity in our healthcare system. This is a junior level position with lots of room to take on fun and engaging projects.
This is a remote, "short" term campaign that will end around July 2022.
ABOUT THE COVID-19 VACCINE TRUST CAMPAIGN
Extensive research shows that half of Americans say they either will not or are unsure if they will get a COVID-19 vaccine, with particularly high rates of uncertainty among the very communities hardest hit by the pandemic. Experts across the public health sector are calling for an unprecedented public outreach campaign to overcome this hesitancy.
Recognizing this urgent need, we are launching the COVID-19 Vaccine Trust Campaign, a communications, outreach, and grassroots mobilization effort to build public trust in the COVID-19 vaccines through trusted messengers who can engage in dialogue and share clear, consistent information with the target audience.
The program will serve as a centralized hub to coordinate and disseminate messages and effective strategies through a broad coalition of trusted partners. We'll work with partner organizations to reach local leaders who will serve as medical experts, and work to expand our network of validators through grassroots programs that encourage community-based institutions to share information with their communities.
YOUR IMPACT
● Maintain calendars, prioritize and schedule meetings, calls, and appointments for the Executive Director.
● Complete and file credit card expense reports, invoice requests, and other accounting related paperwork.
● Assist with preparation and editing of the ED's documents and correspondences, as needed.
● Provides logistics and administrative support for recurring meetings.
● Support the execution of other organizational-wide projects as requested or required.
● Assume additional responsibilities as assigned by the ED and Chief of Staff.
YOUR EXPERIENCE + COMPETENCIES
● One to two year's administrative experience preferred.
● Previous organizing experience, volunteer or paid, preferred.
YOUR COMPETENCIES
● Intermediate skill level in Microsoft Word, Excel, PowerPoint and Outlook as well as Google Suite, including Google Calendar, Google Docs, and Google Sheets required.
● Excellent written and verbal communications skills.
● A strong work ethic with a calm and relaxed demeanor, even in times of stress.
● Excellent written and verbal communications skills.
● Excellent organizational, management and interpersonal skills, including proofreading and copy editing skills.
● Ability to exercise discretion and maintain confidentiality.
● Values community building, organizing, and relationships built on trust.
● Strong ability to listen, understand, connect, earn trust of, and collaborate with employees at all levels of the organization.
● Deep and proven dedication to issues of diversity, equity, and inclusion.
● High degree of comfort with change and working in a rapid response environment.
ABOUT CIVIC NATION
Civic Nation serves as a mobilization hub at the intersection of creative communications, community organizing, narrative and culture change strategies, and high-level stakeholder engagement. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including It's On Us, The United State of Women, and When We All Vote, Co-chaired by Michelle Obama. Civic Nation also partners with some of the country's most influential voices, brands, organizations, and institutions, and brings together a collection of leading talent with deep expertise in their individual issue area and a collective passion for civic engagement.
SALARY AND BENEFITS
The salary range for this position is $60,000 - $70,000. Our comprehensive benefit plan includes 100% employer-paid health, dental, and vision insurance for employees; generous paid time off; access to 401k plan, and more.
TO APPLY
Submit a cover letter and resume to careers@civicnation.org with the subject line Executive Assistant. The cover letter should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until the position has been filled.
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
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