(Career Progress) Job Posting: Executive Assistant to the CEO - Civic Nation

Civic Nation is seeking an Executive Assistant to the CEO to join the team. Please see below for more information. 

Thanks, 

Anita

Title: Executive Assistant to the CEO

Department: Civic Nation

Status: Exempt

Reports to: CEO

Salary: $55,000 - $75,000

Civic Nation seeks is seeking a highly organized and detailed oriented Executive Assistant to support the Chief Executive Officer. This role is responsible for increasing the efficiency of the CEO by reviewing, prioritizing, and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all teams of Civic Nation.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with leadership, the board, and external and oftentimes high-profile stakeholders. The individual in this role will coordinate meeting times, arrange travel, and proactively anticipate needs in order to maximize our CEO's productivity and ability to lead. The ideal candidate will be highly organized and a creative problem solver.

 

ABOUT CIVIC NATION

Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; foster civic engagement, social justice and voter participation; addressing public health crises; fighting for gender equity; and more.

Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.

 

YOUR IMPACT

• Manage the CEO's professional calendar, prioritizing inquiries while troubleshooting conflicts, and making recommendations to ensure smooth day-to-day engagements.
• Manage multiple and competing assignments with efficiency, attention to prioritization, detail orientation, and execution.
• Assist with tracking priorities and deadlines
• Ensures clear and efficient logistical communication between the CEO and leadership.
• Take notes during internal and external meetings and track action items that result from meetings.
• Assist with inbox management.
• Handle confidential information discreetly.
• Make travel arrangements, including airline and hotel reservations
• Complete and file credit card expense reports.
• Assist with other special projects, tasks, and duties as assigned

 

YOUR EXPERIENCE 

• 2+ years of administrative experience supporting a high-level or senior executive.
• Strong written and verbal communications skills, sound decision-making and prioritization ability, and keen attention to detail.
• Excellent calendar and time management skills, including the ability to coordinate complex executive meetings with multiple high-level clients and executives.
• Proficiency in Microsoft Word, Excel, and PowerPoint required; Proficiency in Adobe and related software a plus.

 

YOUR COMPETENCIES 

• Ability to work in a fast-paced, rapid response environment.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to exercise discretion and maintain confidentiality.

 

SALARY & BENEFITS 

The salary range for this position is $55,000 - $75,000 annually, commensurate with experience. Our comprehensive benefit plan includes 100% employer-paid health, dental, and vision insurance for employees; generous paid time off; access to 401k plan, and more. 

 

TO APPLY

Please go to civicnation.org/careers to submit a cover letter and resume. The cover letter should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be considered on a rolling basis until the successful candidate has been identified. 

At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.

 

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