(Career Progress) Executive Assistant/Office Manager Job Opening @ Progressive DC Consulting Firm

STONES' PHONES IS LOOKING TO EXPAND OUR WASHINGTON, DC OFFICE BY HIRING AN EXECUTIVE ASSISTANT/OFFICE MANAGER.

 

THE FIRM

Stones' Phones is a leading progressive political consulting firm that offers award-winning strategic phone outreach for high-profile electoral and legislative campaigns, non-profit organizations, and labor unions across the nation, focusing on issues such as drug policy reform, workers' rights, racial justice, immigration, environmental protection, LGBTQ equality, and women's reproductive health. 

                                         

Here at Stones', we help build a safer and more equitable world, and are looking for someone who shares that mission.

 

Our firm is based in Washington, DC, with offices in Columbus, OH, Madison, WI and Rancho Mirage, CA. 

 

PRINCIPAL RESPONSIBILITIES

Partner Management: manage calendar, meetings, and follow-up

 

-Manage Partner's calendar and ensure meeting and travel preparation by addressing surfacing staff and client questions; ensuring enough space/travel time between meetings; creating itineraries and bios; reserving transportation, lodging, etc. for travel; creating streamlined systems for communication

 

-Manage and track all calls/emails and ensure adequate follow-up through inbox management; creating daily, weekly and monthly to-do's (e.g. long-term projects, emails and calls that need to be sent, etc.); scheduling internal staff meetings and external client meetings; coordinating and running internal office meetings and gatherings, including tech support and creating agendas

 

Administration/Operations: office space is functional and everyone has what they need to do their jobs well

-Spearhead all office maintenance: ensuring phone, internet, mail, printers, and other systems are working effectively and keeping kitchen and office supplies stocked by working with contractors/vendors and creating inventory systems;

 

-Provide back-up administrative support to other team members as needed, including but not limited to updating and maintaining client contact records

 

JOB REQUIREMENTS

-Ability to work, communicate, and multi-task effectively in a high-volume environment with multiple deadlines, team members, and clients of diverse cultural backgrounds, all while maintaining strong attention to detail and unmatched organization

 

-Proficiency in Microsoft Office and Mac OS X, with an emphasis on Power Point, Excel, Word, and Outlook

 

-Interpersonal skills: ability to build relationships with high-level officials, client leads, staff, and vendors with confidence and professionalism; approach work with a joyful and can-do attitude; push work forward and adapt quickly as things change

 

-1-2 years of experience with executive assistant/office manager work or similar administrative/assistant experience. Background in politics or public policy is preferred, but not required. Strong interest in these areas, however, is necessary.

 

-Occasional travel and irregular hours, similar to a political campaign

 

-Ability to commit to the role through at least the 2018 election cycle

 

APPLYING

If you are interested in joining our team, please email your resume and cover letter to jobs@stonesphones.com with "Executive Assistant – Your Name" in the subject line.

 

Salary is commensurate with experience. Stones' Phones offers a generous benefits package, including healthcare, paid time off, phone bill reimbursement, paid sick days, public transportation assistance, and a profit share 401k.

 

STONES' PHONES IS AN EQUAL OPPORTUNITY EMPLOYER

Stones' Phones is committed to a diverse and inclusive workplace where we learn and work together to create the change we want to see in the world. Our firm is strengthened by our staff's diversity: Regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other underrepresented characteristic, we strongly encourage you to apply. In addition, Stones' Phones will provide reasonable accommodations for qualified individuals with disabilities.

 

We love, respect, and welcome you!

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