Position Title: Executive Assistant to the COO & CEO / Office Manager
Location: Gaithersburg, Maryland (On Site, Full Time)
Company: Fast-Growing Candy Manufacturer
Compensation and benefits: 70K-80K (depending on experience level) + 401K match
We are seeking a highly organized and proactive Executive Assistant to support our COO and CEO in a dynamic, fast-paced environment. In addition to providing executive-level assistance, this role includes overseeing office management responsibilities for our rapidly growing company.
Key Responsibilities:
Executive Support: Manage the daily schedules, communications, and logistics for the COO and CEO, ensuring efficient operations and smooth workflow.
Client Relationship Management: Support the COO by managing key wholesale accounts, ensuring the fulfillment of client orders, and meeting each client's unique needs with attention to detail and precision.
Process Improvement: Identify areas for operational efficiency and contribute to process optimization to enhance overall performance.
Travel & Expense Coordination: Coordinate travel arrangements, prepare necessary meeting documents, track receipts, and manage travel expenses.
Communication & Correspondence: Prioritize and respond to emails, draft correspondence on behalf of the executives, and ensure timely and accurate communication.
Office Management: Oversee office operations, maintain organization, and prepare regular reports as needed.
Confidentiality: Handle sensitive information with discretion and professionalism.
Ideal Candidate:
Solution-Oriented: Proactive, with the ability to identify needs independently and take ownership of tasks.
Collaborative Team Player: Able to work effectively with multiple stakeholders across departments while maintaining a positive and approachable attitude.
Organized & Efficient: Strong organizational skills and the ability to manage multiple competing priorities in a fast-paced environment.
Experience: Proven experience in office management or coordinating with multiple stakeholders in a fast-growing, dynamic company.
Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear and professional correspondence.
This is an exciting and dynamic role with growth potential. The ideal candidate will be someone who thrives in a fast-paced environment and is eager to contribute to the success of our company's continued growth.
